Building Operation, Displays, Public Comment, and Conflict of Interest Policy


Building Operation

  • The responsibility for the care, maintenance, upkeep and general condition of the buildings, grounds and parking lots are the director’s. The director may delegate any or all tasks, but cannot relinquish the final responsibility. A full time maintenance employee under the direction of the director is on staff to daily monitor the building and grounds. Situations necessitating an adjustment to approved budget categories must be referred to the board. Emergency situations involving the building should be reported to the director as soon as possible.

Displays

  • Display space is available in the library’s exhibit case for educational, artistic, and cultural materials that promote interest in the use of books, library materials, and information, or that share information about local area and cultural groups. Preference will be given to exhibits that are timely and of general interest.
  • Displays will generally be changed every 2-4 months. Groups or individuals desiring to use the exhibit case should submit a request to the exhibit coordinator at least two months in advance.
  • The library will take reasonable care to ensure the safety and security of items displayed, however the library has no insurance to cover exhibit items and assumes no responsibility in the event of loss, theft, or damage. Display of items in the library does not indicate endorsement of the issues, events, or services promoted by those materials.(4/2012)

Public Comment

  • In accordance with the Open Meetings Act, any person may attend a regular or special meeting; or any other meeting where a quorum of the Board will discuss public business. Identification is not required in order for a person to attend a meeting.
  • Although the right to attend a public meeting under the Open Meetings Act may not include the right to participate in the meeting and address the Board; as part of its agenda at a regular meeting, the Board may provide a period not to exceed 15 minutes at the beginning of the order of business for public comment.
  • Any person desiring to speak during the public comment portion of a regular meeting can request to do so by submitting a Request to Comment form at the Circulation Desk in the library not less than four business days before the meeting date. If three, or fewer, persons request to comment, each individual may be given 5 minutes. If there are more than three persons who request to comment, the President may allocate the 15-minute period equally among those individuals. The 15 minute period may be increased by unanimous consent of the Board. Issues arising from public comments unrelated to the agenda for the day may be addressed at a future meeting. (4/2012)

Conflict of Interest Policy for Board

  • It is fundamentally important that the public perceives that all policies and decisions of the Board are fairly and impartially determined, and that the personal financial interests of the Board members do not conflict with the interests of the Library. To that end, the Board has adopted the following policy:
    • A Board member shall not participate, directly or indirectly, in the making of any contract on behalf of the Library in which he or she has a personal financial interest; nor shall a Board Member participate in any decision or recommendation involving the Library in which they have a personal financial interest.
    • Any Board member aware of a personal conflict of interest regarding a matter coming before the Board shall bring this to the attention of the Board. The President of the Board shall rule as to whether the situation constitutes a conflict. If a conflict exists, the Board member shall abstain from voting and excuse him/herself from any discussion regarding the matter by leaving the room, and shall not be counted in determining the quorum if that has not already been established for the meeting. These points shall be recorded in the Minutes of such meetings.
    • In the event that the President has a conflict or perceived conflict, the Vice-President will fulfill the role of investigating and ruling on the conflict.
    • A Board member shall not participate in any way in deciding whether to hire any person related to him/her by blood or marriage closer than a second cousin, as an employee of the Library.
    • The Board, in accordance with this policy and applicable law, shall deal with any conflict of interest brought to its attention. (4/2012)