Complaints and Open meetings


  • Suggestions, comments, and complaints are welcome and may be made informally by talking to the staff or the director.
  • Patrons who are not happy with the reply received, may file a formal complaint with the director. The director will review the facts and make a decision based on the facts received.
  • If the patron wishes to proceed further, the Request to Comment form will be completed for the patron to speak at a board meeting. No one can speak unless first placed on the agenda.
  • The board will investigate the patronís complaint and make a decision based upon its findings. The patron will be notified by mail regarding the boardís decision.

Open Meetings

  • Under KRS 15.257, newly appointed trustees are required to be given copies of Your Duty Under the Law and Managing Public Records within 60 days of appointment and sign a Receipt of Signature form that is then filed with the County Judge-Executiveís office.
  • All meetings of a quorum of the members of any public agency shall be open to the public.
  • All meetings must be held at specific times and places which are convenient to the public.
  • All public agencies must provide for a schedule of regular meetings.
  • No person may be required to identify himself/herself in order to attend a meeting.
  • No condition other than those required for the maintenance of order shall apply to the attendance of the public at any meeting.
  • While the public has the legal right to attend, observe, and listen to all meetings, this law does not grant the right to participate in the meeting or address the members of the board.
  • All public agencies must permit news media coverage, including but not limited to recording and broadcasting.
  • Individuals may be permitted to tape record a meeting so long as it does not interfere with the orderly conduct of the meeting.

Executive Session

  • A trustee must state, ďIn accordance with KRS 61.815 I make a motion that the Board go into closed session to discuss (only one of three reasons). All in favor please indicate by saying ďayeĀ; and opposed?Ā
  • The motion, second and vote and the exact time will be recorded in the minutes.
  • The three most common reasons for going into closed session are: the purchase or sale of property for the library, litigation involving the library, or a personnel matter.
  • There can only be discussion; no final decision may be made during closed session.
  • No item may be discussed other than what was announced in the motion, therefore no minutes are taken during closed session.
  • A trustee must make a motion to return to regular session with response from the rest of the trustees.
  • The number of minutes taken to complete the closed session will be recorded in the minutes.
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