Requirements of Employment

  • The Cynthiana-Harrison County Public Library is an affirmative action, equal opportunity employer. No person will be denied employment on the basis of race, color, age, sex, religion, national origin, or handicap.
  • According to KRS 173.740, “No board shall newly employ as a member of its staff any member of the board or any person related closer than a second cousin to any member of the board.”
  • If the library has the need to employ anyone under the age of sixteen, the U.S. Child Labor Laws, laws that put restrictions on the employment of youth, must be followed. All minors must have a Minor’s Employment Release of Liability signed by a parent or guardian.
  • The library complies with the Immigrations Reform and Control Act of 1986, which states that only people who are authorized to work in the United States may be employed. All new employees are required to complete Form I-9, Employment Eligibility Verification.
  • Public Library Certification will be required for all full time positions and for part time positions working more than 100 hours a month.

Work Hours

  • The library week is defined as six days beginning on Saturday and ending on the following Friday, excluding Sunday. Full time employment is considered 37.5 hours per week. Employees will be scheduled in order to provide the best service to the community during the workweek.
  • One hour on the staff member’s own time is allowed for lunch/supper. Staff members are required to take a full hour.
  • The following procedures have been developed in order to insure compliance with KRS 337.365:
    • Employees who are scheduled to work six hours or less shall receive one paid fifteen minute break and a 30 minute unpaid lunch break, not to be included in the hours worked.(7/10)
    • Employees who are scheduled to work over six hours shall receive two paid fifteen minute breaks and a one hour unpaid lunch break, not to be included in the hours worked.(7/10)
    • Breaks are to be taken, one before the lunch/dinner period and one after the lunch/dinner period. Due to public service needs, schedules may vary.
    • These breaks cannot be taken in five minute increments. Employees are required to take them fifteen minutes at a time.
    • No library work is to be done unless the employee is on the clock.
    • Employees, who leave for any reason during the day, must keep a record of that time and use sick, vacation, or compensatory time for the time taken.
    • No time can be made up at a later date unless approved by the director.
  • Based on KRS 337.010 (2) (a) (2) and the Federal Fair Labor Standards Act, the following position is exempt from overtime/compensatory requirements set forth: library director, youth services librarian. It is understood that an exempt employee will sometimes work more than forty hours in a particular week and will sometimes work less than forty hours in another week.
  • In case of emergency or unforeseen circumstances, a full-time employee may have to work over forty hours in a workweek. Overtime is any time worked over forty hours and must be approved by the director prior to the overtime work. Library positions not mentioned in the above bulleted item above are non-exempt. Employees in non-exempt positions will be paid overtime and may accrue compensatory time. Full-time employees working over forty hours in one workweek will be paid time and a half for each hour worked.
  • Time worked over a non-exempt full-time employee’s normal workweek but less than forty hours will be earned as compensatory time on an hour for hour basis. The director must approve compensatory time prior to accumulation.
    • Compensatory time can be accumulated up to 37.5 hours for all non-exempt full time employees.
    • Only 2.5 hours per week of compensatory time in increments of fifteen minutes is allowed.
  • Part-time employees hired after April 1, 2006 will be paid a regular hourly wage for the hours that they work. After completing one year of working an average of 100 hours per month, part time employees will qualify for 5 days of vacation and 5 hours per month of sick time.
  • Library benefits are not available to full time employees until a provisional period of six months is completed. At the end of six months, all full time employees will earn benefits. Part-time employees who have completed one continuous year may begin receiving benefits immediately upong gaining full-time status.

Worker’s Compensation

As required by law, the Cynthiana-Harrison County Public Library carries Worker’s Compensation Insurance. All employees shall report any on the job injuries to the library director, or supervisor, within the workday of the injury.

Salary Administration

  • The director will consult with the library board on beginning salaries based on qualification, experience, and type of work to be done. The board will review all salaries at the end of the fiscal year as part of the budget process. Salary increments will be dependent upon available funds and may not occur annually.
  • The Cynthiana-Harrison County Public Library will comply with the Federal Minimum Wage Law. Beginning July 24, 2009, minimum wage will be $7.25 per hour.
  • The Cynthiana-Harrison County Public Library will pay wages every other Friday each month for a total of twenty-six checks a year. The library week is defined as six days beginning on Saturday and ending on the following Friday, excluding Sunday. Employees will be paid for two weeks at a time.
  • Automatic deductions include:
    • Federal income tax deductions based on salary and information provided on the employee’s Form W4.
    • State income tax deductions based on salary and information provided on the employee’s Form W4.
    • Retirement: Kentucky County Employees Retirees System is mandatory for all full-time employees and for part-time employees who work an average of 100 hours per month. The employee’s contribution is 5% or 6%, differing based on different start times for employees.
    • The employer’s contribution is 19.55% beginning July 1, 2012.
  • If the employee so chooses, money can be taken from the paycheck to be placed in a 401K or an investment of the employee’s choosing.
  • The library matches employee contributions (7.65%) to the Social Security System as prescribed under FICA.